*Please read the Festival Volunteer FAQs before filling out and submitting your application.*
â€¢All Festival Volunteers are required to complete and submit an online application and nonrefundable $20 application processing fee in order to be considered. All applications will receive an emailing confirming receipt and will be notified if they have been accepted to the 2015 FloydFest Vollie Team. The application deadline has been extended to JUNE 20 2015.
â€¢ Accepted volunteers are required to mail in a $295 deposit check that will be verified then held (not cashed) until post festival. Instructions will be emailed on how to send in this deposit. Upon receipt of deposit, shift preferences on the application will be reviewed and then assigned. All deposits must be received by JULY 1 2015. Volunteers are not considered on the 2015 FloydFest Vollie Team until deposit is received and shifts are confirmed by the Volunteer Coordinator.
â€¢ Festival Volunteers work 4 hours per day during all 5 days of the festival (Wednesday, July 22-Sunday, July 26) or two 10 hour days post festival (Monday July 27-Tuesday July 28). You will be working a total of 20 hours and in exchange, receive a 5 day General Admission ticket to FloydFest, free parking in the Volunteer Parking area at Delta Lot, free camping in the Vollie Village at Delta Lot and many other volunteer â€œperksâ€.
â€¢ All Festival Volunteers are required to be checked in between 3pm and 8pm on Tuesday, July 21 at the offsite Delta Lot. A Volunteer Welcome Bonfire will take place in Delta Lot at 8PM - think Bonfire, smores and awesome live music by Floydâ€™s own â€œThe Deer Run Driftersâ€ - be sure to check in during the sign up window so you donâ€™t miss out on the fun! NOTE: Though weâ€™d prefer all volunteers to check in on Tuesday so weâ€™re ready to roll on that first day (Wednesday) of the festival, we value you and your time so realize it might not be possible for all. If you have a work/school conflict with Tuesdayâ€™s check in window, please email firstname.lastname@example.org by MAY 20 2015 to discuss alternative check-in options.
â€¢ All Festival Volunteers (new and returning) are required to attend the mandatory volunteer orientation on Wednesday, July 22 at 10:00AM at the offsite Delta Lot. If scheduled to work a Wednesday AM shift that would conflict with the 10AM Volunteer Orientation, there will be a second volunteer orientation at 3:00PM at the onsite Volunteer Tent.
Please do not sign up as a Festival Volunteer if you are unable to fulfill the above requirements.
SUBMITTING THE APPLICATION AND APPLICATION FEE
â€¢ Application: All volunteers must submit an application online. Deadline â€“ JUNE 20 2015
o All communication will be via e-mail so it is very important that we have your current email address on this form.
o You will have the opportunity to self schedule but please keep in mind that we will assign volunteers on a 1st Apply/1st Scheduled basis and where needed. We do our best to meet your original requests and times but also appreciate your FloydFest flexibility as we are working with hundreds of volunteers within a beautifully complex event.
IMPORTANT APPLICATION NOTES -PLEASE READ BEFORE SUBMITTING APPLICATION.
o In order for your application to be approved for consideration, you will need to select one Job Area (Ex: Merchandise or ABC) and then one shift each day of the festival to include at least one evening shift within that areaâ€™s shift choices. Applications with shifts in multiple Job areas will not be approved.
o In the case a certain date does not have any available shift options left (meaning other prospective volunteers have chosen all available spots), either move forward with the application by selecting shifts for the other 4 festival dates and note the date with no shifts available in the "Anything Else We Should Know? Share It Here!" section of the application OR select a different JOB area that does have open shift options for all 5 days.
o We cannot guarantee the job and/or shifts you select on your application will be assigned to you but we'll do our best to accommodate your preferred job area and shifts.
o Before you apply, please read through the Festival Volunteer FAQs and the Volunteer Work Area Descriptions on the main page. If you have any questions, email email@example.com
â€¢ Application Processing Fee ($20): All volunteers are required to pay a $20 non-refundable application processing fee for their application to be considered. Deadline Extended to: JUNE 20 2015.
o This application processing fee will need to be paid online with a credit card and the card will be charged at the time the application is submitted.
**You will receive an email confirmation to show receipt of application and application fee within 48 hours of submitting them. NOTE: This does not guarantee your acceptance as a volunteer, only confirms your application and fee were approved for consideration. A second email will be sent within 1 week to inform you if you've your application has been approved and if so, will contain details on sending in the deposit necessary to solidify your spot on the 2015 FloydFest Vollie Team **
ALL APPLICATIONS/APPLICATION FEES MUST BE RECEIVED BY JUNE 20 2015 FOR CONSIDERATION.
DEPOSIT REQUIREMENT FOR ACCEPTED VOLUNTEERS
â€¢ Security Deposit ($295): A $295 security deposit check (equal to Gate Ticket price of a 5 Day General Admission FloydFest ticket) is required for all new and returning volunteers. Checks will be verified and then held (not cashed) in a secured location until the end of the festival. Your shifts will not be confirmed and your place solidified on the 2015 FloydFest Vollie Team until we receive your deposit check so be sure to mail it in immediately after having your application approved. You will receive an email with instructions of how to send in deposit.
o Money orders will not be accepted so please be sure to mail a check. If you do not have a checking account, please use a friend or family memberâ€™s check and write your name on the Memo line.
o Each volunteer needs to send in their own deposit check. If signing up with family or friends, please do not combine your deposits as they will not be accepted.
o As soon as your deposit check is received, your shift preferences on your application will be reviewed and your shift assignments will be emailed to you.
o The deposit check will not be deposited prior to the festival. It will be verified then held in secured storage until the end of the festival. If all volunteer obligations are met, the deposit check will be shredded.
o The following reasons are grounds for the deposit check to be cashed post-festival:
- If a volunteer cancels after the cancellation deadline of JUNE 1 2015.
- If a volunteer does not work all required hours. NOTE: Be sure to check in and out of every shift so your hours are counted.
- If a volunteer is problematic to festival operations, security or the law during or before/after their shift(s).
â€¢ IMPORTANT: The sooner the deposit check is mailed, the better the chance for receiving your preferred volunteer shifts. Volunteers that do not mail a deposit by JULY 1 2015 or mail a post dated check will not be considered on the FloydFest Vollie Team.
â€¢ There are a limited number of volunteer positions available. When all positions are filled, the work exchange option will be closed. Please sign-up early to ensure your spot in our volunteer pool.
â€¢CANCELLATIONS: While we do take true emergencies into consideration, all other cancellations must be made no later than JULY 1 2015 to avoid forfeiting the entire $295 deposit. Send cancellations to Leah DeLuzio, Vollie Coordinator, at firstname.lastname@example.org
â€¢ All Volunteers are required to be checked-in between 3:00pm and 8:00 pm on Tuesday, July 21 at Delta Lot. Directions can be found on the FloydFest website and will also be in your confirmation email after deposit is received. NOTE: Though weâ€™d prefer all volunteers to check in on Tuesday so weâ€™re ready to roll on that first day (Wednesday) of the festival, we value you and your time so realize it might not be possible for all. If you have a work/school conflict with Tuesdayâ€™s check in window, please email email@example.com by MAY 20 2015 to discuss alternative check-in options.
â€¢ All Volunteers are required to attend the mandatory volunteer orientation at 10:00AM Wednesday, July 22 at Delta Lot. For those with a Wednesday AM volunteer shift, there will be a 2nd volunteer orientation at the onsite Volunteer Tent at 3:00PM on Wednesday July 22. .
â€¢ Volunteers are expected to follow all festival rules before, during and after their shifts.
â€¢ There is a strict no outside alcohol policy. Please note that coolers will be checked upon arrival.
â€¢ Volunteers are a representation of FloydFest and are expected to be friendly, positive and helpful to festival goers during all shifts.
â€¢ Volunteers assign the rights to any video and/or photograph taken of the volunteers while working volunteer shifts to Across The Way Productions.
â€¢ You must be 18 years old or older to be a volunteer.
â€¢ To work in the ABC or Security job areas of the festival you must be 21 years old or older.
â€¢ Identification will be checked and age will be verified when you come to Volunteer Check-in to get your credentials.
â€¢ Must have a positive, hard-working mentality.
â€¢ Must be on-time for every shift (if not a little early).
â€¢ Once OFF duty, you may do as you wish â€“ as long as you are not wearing your volunteer credentials and are not in uniform (an inside-out volunteer shirt is still recognized as a uniform). However, if a volunteer is off duty and is problematic to festival operations, security or the law, volunteer privileges are likely to be lost as a result.
VOLUNTEER TICKETING INFORMATION
â€¢ FloydFest tickets will be e-mailed to accepted volunteers via Extreme Tix in June. If you do not receive your ticket via email by July 15th please email firstname.lastname@example.org .
â€¢ Please print your FloydFest ticket and present at Volunteer Check-in.
â€¢ All Volunteers should drive directly to Delta Lot for check-in, credentialing and volunteer parking/camping. Directions can be found on the FloydFest website and will also be in your confirmation email after deposit is received.
June 20 2015 - Application/Application Fee Deadline *Extended
July 1 2015 - Deposit Deadline *Extended
July 1 2015 - Cancellation Deadline
July 21 2015 - Festival Volunteer Check-In (3PM-8PM)
July 21 2015 - FloydFest Volunteer Welcome Bonfire (8PM)
July 22 2015 - Festival Volunteer Orientation (10AM)
July 22-26 2015 - FloydFest: Fire On The Mountain
July 27-28 2015 - FloydFest Site Breakdown
Thank you for your interest in being a part of FloydFest XIV! It takes a village to raise a festival and we know volunteers are an integral part of making FloydFest possible. We simply could not do it without you! FloydFest XIVâ€™s theme is Fire On The Mountain and we are looking for stellar volunteers to help fan the flames! This yearâ€™s theme speaks to a re-kindling of the most elemental aspects of FloydFest â€“ of the traditional Bluegrass and Americana music that is at its core, of the heat and energy generated by thousands of music and adventure-lovers, and of the intensity â€“ magic, even that fire represents. As a FloydFest volunteer, you will work hard, make new friends, listen to amazing music, dance joyfully, marvel at the beauty of our Blue Ridge Mountain site and feel the magical sense of community that festival-goers cherish. And you will take pride in the fact that YOU helped to make it happen!
For inquiries contact: